How To Write A Professional Thank You Email- Tips & Tricks

1. Why to write a professional thank you email is important?
2. Factors that should be consider when you writing a professional thank you email
   – Know when to send a thank you email after an interview
   – Thank the interviewer
   – Take the opportunity to highlight why you are fit
   – Write a clear and short subject line
   – Add a signature
3. Professional thank you email example

So you leave the interviewer sighing in relief for a job well done. But then what? Your job doesn’t end with getting out of the interview.

There are a few other steps you can take on your part to show your interest in the job as well as the company, such as a dedicated thank you email and follow-up emails.

In this article, we will walk you through the details of writing a thank you email after interviews.

Why To write a professional thank you email is important?

To get started, you need to understand the importance of writing a thank you email after the interview.

Technically, a thank you email is sent during the post-interview decision process, which means your meeting is still fresh on your mind.

So, take this opportunity to remind the potential recruiter of your skills and qualities. Also, you can add something you missed in the job interview.

Factors that should be consider when you writing a professional thank you email

The next thing in the pipeline is to be aware of the factors you need to highlight and include in your professional thank you email.

Here are a few things you should remember as you write your post-interview thank-you email.

Also Read, Best Resume Format for Freshers (With Resume Template for Beginners)

Know when to send a thank you email after an interview

Timing is key when it comes to following up or sending a professional a thank you letter to a potential recruiter.

You can send a thank you email between 3 and 24 hours after the interview.

Anytime before that time frame can make you look desperate, and after 24 hours it can seem like you don’t take your job seriously.

Thank the interviewer

Remember that a personalized thank you email should be short and concise. So, take the opportunity to thank the interviewer for their time and mention your interest in the job.

One tip to remember, be sure to send separate thank you emails after the interview in case you have been interviewed by more than one person.

Take the opportunity to highlight why you are fit

Take your professional email as an opportunity to remind them why it best suits your needs.

Highlight your qualifications and experience, particularly in line with the original job description. Also, you can add links to your online jobs and other portfolios.

Also, please state that you are open to answering any further inquiries from them and provide your number or email ID.

Write a clear and short subject line

A specialized thank you email is a formal type of email, so think equally about the email subject line.

The recruiter probably receives a steady stream of emails throughout the day and the best way to get them to click through to your email is by putting an eye-catching subject line in your thank you letter.

You can add a “thank you” and the job profile or your name in the subject line to get the recruiter’s attention.

Also read, 11 Common Human Resources/HR Interview Questions for Freshers

Add a signature

As with other formal emails, be sure to add a signature at the end of your professional thank you letter.

Add your phone number, email ID and/or your professional network link as it can help the recruiter follow up with you in case of further inquiries. Below is an example of how to put the signature.

• your name
• Select email
• Telephone number
• The file link is linked

Professional thank you email example

Now let’s summarize the above tips and see what a specialized thank you email would look like.

Here’s a sample interview thank you email for inspiration.

In conclusion, writing a thank you email after the interview is an essential behavior that a candidate must follow. This not only assures the employee that you are interested in the job, but that you also want to work with the organization.

I hope these tips for writing a professional thank you email were helpful.

All the best!